Columbia University in the City of New York

Pre-award Grants Specialist

Reporting to the Director, Pre-award and Research Development, a key primary responsibility for this position is to assist principal investigators in the preparation, submission and pre-award administration of grants and contracts, including subawards and annual progress reports.

Summary

At Columbia’s Zuckerman Institute, we believe that understanding how the brain works — and gives rise to mind and behavior — is the most urgent and exciting challenge of our time. Led by Rui Costa, DVM, PhD, and Nobel laureates Eric Kandel, MD, and Richard Axel, MD, we study critical aspects of the mind and brain, gaining insights that promise to benefit people and societies everywhere. The Zuckerman Institute supports interdisciplinary neuroscience research and discovery by scholars across the university and promises to be the most comprehensive institute for brain science.

The Zuckerman Institute is seeking a Pre-award Grants Specialist to join the Pre-award and Research Development Team. Reporting to the Director, Pre-award and Research Development, a key primary responsibility for this position is to assist principal investigators in the preparation, submission and pre-award administration of grants and contracts, including subawards and annual progress reports. The incumbent must successfully balance multiple priorities and meet tight deadlines. We are seeking a candidate with an interest in neuroscience research and enthusiasm for working closely with principal investigators.

 

Responsibilities include, but are not limited to, the following:

Partners with principal investigators in the preparation, review, submission and renewal of grant and contract applications.

Researches and informs investigators of specific application requirements by varying funding sources;

Oversees, prepares and compiles all components of grant submissions ensuring proposals are formatted, assembled, validated and submitted in accordance with granting agency requirements;

Prepares grant budgets and drafts budget justifications based investigator input and Funding Opportunity Announcement requirements in compliance with sponsor/donor and Columbia University policies;

Utilizes detailed checklists to manage timelines and the overall progression of submissions to ensure the completion of high quality, compliant proposal applications that are responsive to specified Funding Opportunity Announcements; escalates issues requiring attention to the Director.

Monitors status of applications submitted until final determination notification is received;

Supports investigators in responding to Just-In-Time requests and ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators;

Aids principal investigators in the preparation and updating of Biosketches, Other Support, Resources, Equipment and other grant template documents;

In coordination with principal investigators and the Post-award Team, promotes accurate preparation and timely submission of progress reports as required by sponsoring program;

Works closely with principal investigators and the Post-award Team to ensure proper financial setup of new awards and subcontracts;

Trains under the direction of the Director, Pre-award and Research Development and other Zuckerman Institute senior staff to continuously develop and gain sound knowledge and expertise in all aspects of grant administration;

Works collaboratively and cooperatively with faculty, postdocs, students and staff members on all aspects of grant administration;

Performs other related duties as assigned, including support on special projects, as required.

 

Minimum Qualifications

Requires a bachelor's degree. A minimum of three (3) years of pre-award grant submission experience in an academic grant funded research environment required. Prior experience with and understanding of NIH systems (eRA Commons, ASSIST, RePORTER) required. Proficiency in Excel, Word and Adobe Acrobat Pro required.

 

Preferred Qualifications

Ability to establish clear priorities and multi-task in a high-volume setting responsive to externally generated deadlines. This position sometimes involves work outside of regular business hours, including nights and weekends, around grant submission deadlines. The successful candidate must be flexible in nature, have a sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization. The ideal candidate will possess excellent verbal, analytical, writing and project management skills. An interest in neuroscience research and enthusiasm for working closely with investigators preferred.

 

 

 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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