Columbia's Mortimer B. Zuckerman Mind Brain Behavior Institute supports interdisciplinary neuroscience research and discovery by scholars across the University and promises to be the most comprehensive institute for brain science.
The Zuckerman Institute is seeking a Financial Services Officer to join the finance team. Reporting to the Assistant Director of Budgets and Administration (AD) , this position supports the Institute's financial activities primarily surrounding Accounts Payable and Procurement/Purchasing. The Financial Services Officer is a critical member of the team responsible for collaborating with investigators and staff throughout the organization to provide fiscal and analytical support to the Finance team to improve performance, productivity, efficiency and effectiveness.
Responsibilities include, but are not limited to the following:
Serves as a liaison between the Institute's faculty and staff and external vendors, along with the University's Central Finance Departments, including Purchasing, Accounts Payable;
Facilitates in processing, coordinating, managing and monitoring the finance operations. Provides support with key financial activities, such as Accounts Payable, Purchasing and Procurement, Billing, and internal financial reporting.
Serves as an integral part of the monthly, quarterly, and annual closing process to ensure that financial information has been recorded accurately;
Proactively coordinates with the AD in financial processing, including accounts payable, TBER, Purchase order requests, Vendors, etc.;
Assists the AD in the development and implementation of finance operations policies and procedures; ensures the Institute is in compliance with the University's finance policies
Assists with the execution of accurate and on-time month-, quarter-, and year-end closing activities for the Institute's budget; completes internal transfers as required.
Reconciles monthly financial statements and analyzes budget variances reports; together with the AD meets regularly with the relevant stakeholders to review year-to-date- activity and identifies trends that will impact the budget plan for future periods. Prepares reports regarding financial activities, as needed.
Responsible for initiating purchase orders (PO's) and any relevant change orders following prescribed guidelines in accordance with funding parameters. PO's include laboratory supplies, equipment, general supplies, as well as other items required by scientific laboratories in addition to the different units within the Institute.
Manages ordering systems through Quartzy for faculty and staff.
Works as part of a larger financial team to offer assistance and interpretation of policies and procedures within Accounts Payable and Purchasing to faculty and staff ensuring financial compliance and security. Possesses comprehensive knowledge and understanding of university financial policies and procedures;
Prepares necessary financial reports for the Director of Finance and other members of senior management to support decision making; organizes information for presentation materials, as required;
Provides ongoing support on projects and performs other job related duties, as required.
Bachelor's degree and /or its equivalent combination of education, training and experience required. Must possess a minimum of two (2) years' related experience in Accounting, Finance or similar field.
Additional Position-Specific Minimum Qualifications
This is a high pressure position that requires a self-motivated, reliable, conscientious, intelligent, competent and organized individual able to solve analytical problems, as well as plan independently. Must be able to work with all levels of faculty and staff and be very detail oriented. The ideal candidate will possess excellent verbal and written communication skills. Must have experience creating and using Excel spreadsheets. Ability to meet deadlines and maintain confidentiality required. A strong knowledge and understanding of accounts payable is necessary.
The successful candidate must be flexible in nature, have a sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.
Prior knowledge of University financial policies and financial systems (ARC and P-card) is preferred.